Public Officers Law § 87(3)(c)
Most Recent Update: February 6, 2026
For more information about the requirement of each state agency to maintain a subject matter list, please see the Committee on Open Government’s website: http://www.dos.ny.gov/coog/index.html
- Accident Digest Cards
- Administrative Analysis and Planning Subject Files
- Administrative Policies and Procedures Background and Development Files
- Administrative Study and Survey Work Papers
- Advocate for Business General Subject and Correspondence Files
- Advocate for Injured Workers General Subject and Correspondence Files
- Affirmative Action and Reasonable Accommodation Case Files
- Affirmative Action and Reasonable Accommodation Plans and Procedures
- Affirmative Action and Reasonable Accommodation Subject Files
- Affirmative Action Program Report Files
- Annual Environmental Audit Report Records
- Annual Occupational Injury and Illness Surveys
- Annual Report Development Files
- Annual Reports
- Application Development Project Files
- Applications by Employer or Physician for License to Operate WC Medical Bureau
- Applications for Use of Facilities and Schedules
- Assisted Voter Registration Records
- Attendance Records
- Audit Reports, Responses and Work Papers
- Audit Trail Files
- Authorized Medical Provider Files
- Batch Sheets – DB 326 Request for Review
- Biweekly Payroll Listings (Salary Registers)
- Biweekly Payroll Processing Records
- Board Calendar Sheets
- Board Memoranda/Inter-Office Memoranda
- Books of Accounts
- Budget Preparation Files
- Building Pass Records
- Building Visitor Logs and Security Videotapes
- Cancelled Bids Files
- Case Cards
- Centralized Eligible List Certification Files
- Closed Judgment Files
- Computer Run Scheduling Records
- Computer Security Incident Records
- Computer Security Records
- Computer/Network Usage Files
- Contractor Compliance Monitoring Files
- Contractors’ Certified Payrolls
- Controverted WC Claims
- Copies of Board Orders of Review, Restoral, Affirmance or Denial
- Copies of Centralized Motor Vehicle Assignment Records
- Copies of Control Agency Policies and Procedures
- Copies of Decentralized Motor Vehicle Assignment Records
- Copies of Fixed Assets Reinventory Reports
- Copies of Fixed Assets Update Reports
- Copy of Agency Budget Requests
- Corrective Action Files
- Course Information Records
- Course Registration Processing Records
- Coverage Files
- Daily Abstract of Receipts
- Data Documentation (Metadata) Files
- Data Migration and System Upgrade Records
- Data/Database Dictionary Records
- Data/Database Dictionary Reports
- Decentralized Eligible List Certification Files
- Disability Benefits Case Files
- Disability Benefits Plans Coverage Files
- Disaster Preparedness and Recovery Plans
- Disaster Response and Recovery Records
- Disciplinary Action Records
- Discrimination Case Files
- Duplication Service Job Files
- Electronic Indexes, Lists, Registers, and Other Tracking Systems
- Email Messages
- Employee Assistance Program Records
- Employee Attendance and Leave Records
- Employee Ethics Records
- Employee Hazardous Substance Exposure Records
- Employee Occupational Injury and Illness Incident Logs, Reports and Summaries
- Employee Relations Subject Files
- Employee Suggestion Program Records
- Employee Summary Service Records
- Employee Training History Records
- Employee's Withholding Allowance Certificates
- Employer Cards
- Employment Eligibility Verification Forms
- Employment Inquiry Files
- Equipment and Furniture Inventories
- Equipment and Motor Vehicle Maintenance Records
- Equipment Control Records
- Equipment, Supplies, and Motor Vehicle Management Subject Files
- Examination Administration Files
- Examination Development Files
- Facility Disaster Preparedness Files
- Facility Health and Safety Inspection Records
- Facility Maintenance Work Order Files and Logs
- Facility Management Subject Files
- Fire Code Compliance Records
- Fire Safety Education and Training Records
- Fire Safety Program Records
- Fixed Assets Inventory Files
- Forms History Files
- Forms Inventory Records
- Forms Management Program Subject Files
- Freedom of Information Law (FOIL) Subject Matter and Employee Lists
- Freedom of Information Law (FOIL) Requests and Appeals
- General Administrative Records
- General Subject and Correspondence Files
- Grievance Case Records
- Hardware and Software Review Files
- Hardware Documentation Files
- Health and Safety Code and Regulations Variance Files
- Health Insurance Files
- Health Provider Awards Issued on or after March 31, 2007
- Health, Safety, and Security Subject Files
- Hearing Minutes (audio and/or transcribed)
- Help Desk Telephone Logs and Reports
- Human Rights Training Records
- Incident and Investigation Records
- Individual Personnel Folders
- Information Inquiries and Requests Records
- Information Systems Specifications
- Input/Source Documents
- Internal Audit Records
- Internal Control Audit Reports
- Internal Control Audit Work Papers
- Internal Control Policies and Directives
- Internal Control Program Subject Files
- Internet Services Logs
- IT Unit's Copies of Output Reports
- Judgment Certification Documents
- Labor-Management Process Records
- Lease Files
- Licensed Hearing Representative Examination Papers
- List of Physicians and Podiatrists
- Lists of Employees Who Handle Toxic Substances
- Mail and Messenger Service Distribution and Routing Plans, Schedules and Lists
- Mail Pickup and Delivery Records
- Mail Services Subject Files
- Mailing Address Lists
- Major Administrative and Operational Plans
- Major Administrative Policies and Procedures
- Minority and Women-Owned Business Development Annual Agency Goal Plans
- Minority and Women-Owned Business Development Quarterly Compliance and Utilization Reports
- Minority and Women-Owned Business Development Subject Files
- Minutes, Agendas, Meeting Files and Recordings of Governing and Advisory Bodies
- Minutes of Monthly Board Meetings
- Network Circuits/Connections Inventories
- Network Implementation Project Files
- Network or Circuit Installation and Service Files
- Network Site/Equipment Support Files
- No Claims Files
- Non-Record Copies of Agency Records
- Non-routine Financial Reports and Studies
- Official Board Minutes
- Outreach Program Records
- Parking Permit Application Files
- Parking Permit Assignment Records
- Pay Orders
- Paycheck Logs
- Payment Bank Account Files
- Payroll Deduction and Direct Deposit Records
- Payroll Preprocessing Reports
- Personal History Folders
- Personal Information Disclosure Records
- Personal Privacy Annual Reports
- Personal Privacy Impact Statements
- Personal Privacy Records Access Requests and Appeals
- Personnel Transaction Forms
- Physical Plant Maintenance/Operations Reference Drawings and Files
- Physical Plant Systems Monitoring and Inspection Records
- Physician’s Folder Files
- Physician Authorization Folders
- Press Release/Publication Files
- Print Files (Not Used to Document a Transaction)
- Processed Transaction Files
- Program Listings/Source Codes
- Program Unit Budget Request Files
- Public Employment Relations Board Case Files
- Public Information Subject Files
- Publication and Duplication Subject Files
- Publication Job Files
- Publication Production Records
- Reconciliation Work Papers
- Records Disposal Files
- Records Disposition Authorization Files
- Records Inventory Files
- Records Management Program Subject Files
- Records Storage Files
- Recruitment Plans and Reports
- Recruitment, Hiring, Interview and Selection Records
- Recycling Reports
- Reports of Major Administrative Studies
- Reports of Routine Administrative Studies
- Reports on the Destruction of Files ("Scratch Reports")
- Requests for Records Amendments or Corrections and Appeals
- Retirement Benefits Files
- Revenue Bank Account Files
- Routine Administrative and Operational Plans
- Routine Administrative Policies and Procedures
- Routine Internal Status and Activity Reports
- Security Breach Notification Records
- Service Cards
- Site/Equipment Support Files
- Space Allocation Planning Files
- Space Assignment Files
- State Fiscal Policies and Procedures Records
- Subject and Correspondence Files
- Subpoenas and Responses Received in Secretary’s Office
- Summary Computer/Network Usage Reports
- Summary or Extracted Data Files
- Summary Reports Regarding Personnel/Payroll Functions
- Supplemental Digest Cards for Awards in Reopened Cases Closed Prior to 1959
- Supplies, Commodities, and Parts Disbursement Records
- Supplies, Commodities, and Parts Inventories
- Surplus Property Disposition Records
- System Backup Files
- Tape Library Control Records
- Technical Program Documentation
- Telecommunications Planning Records
- Telecommunications Use Logs and Reports
- Telephone and Fax Directories
- Telephone and Fax Machine Installation and Service Job Files
- Telephone Services Subject Files
- Telephone Wiring Schematics and Diagrams
- Tenant Records
- Test Database/Files
- Toxic Substances in the Workplace Notifications and Information Files
- Toxic Substances Training and Education Files
- Tuition Reimbursement Program Records
- Uninsured Employer’s Fund (UEF) Attorney Files for Compensation Cases
- User Authorization Records
- Vehicle Incident Records
- Vendor and State Contracts Reference Files
- Vulnerability Assessment Files
- WCL § 15-8 Reimbursement Record Folders
- Work/Intermediate Files
- Workers’ Compensation Files
- Worker’s Compensation Medical Bureau Licenses